Capistrano Unified Education Association

Capistrano Automated
Substitute System (C.A.S.S.)
949.443.1645

subfinder.capousd.org/webconnect

Be prepared to enter the following information:

Enter your PIN # (your birth month, your birth day, last 4 of SSN) Format: Birthday Jan 1, 1970 SSN 111-11-1234 PIN ex. 01011234
Date and time of absence
Is a substitute required Reason for absence
Leave any special instructions
Write down job number
Assign a prearranged substitute, request a substitute, or call from general list.

Main Menu Option 1 "Absence Menu"

Press 1 - For all day today
Press 2 - For all day your next work day
Press 3 - To enter specific dates and times
Press 9 - To return to the Main Menu

Remember, you may call back at any time to review the absence status. If no substitute has been assigned, you may cancel the request, if needed. If you believe you have made an error in the process of entering your absence, hang up before the job number is given, call back, and start over.

Note: It is the responsibility of the employee to use the substitute system to request coverage for any days when an absence occurs. Please do not have the office manager at your site make arrangements for your substitute teacher through the C.A.S.S.

Absence Menu

Option 1 - For All Day Today or;
Option 2 - For all day your next work day.

1. Reason for
absence:

Listen to choices carefully.

Important Notes:
Do not select "personal/ non-compensation" unless you are taking a previously approved unpaid leave day.

Select "conference" even if you are getting a substitute for a pre-approved meeting at your own school.

Select 1 - sickness (self)
Select 2 - sickness (appt/procedure)
Select 3 - sickness (family)
Select 4 - personal necessity
Select 5 - personal necessity (A. 10.3.3)
Select 6 - bereavement
Select 7 - jury duty
Select 8 - authorized Off-Site conference

Enter Misc Code
Select the reason for the authorized conference from the options available at this point.

Select 9 - authorized On-Site conference
              (elementary report card)
Select 10 - authorized On-Siteconference
                (article 8.5)
Select 11 - authorized On-Siteconference

Enter Misc Code
Select the reason for the authorized conference from the options available at this point.

Select 21 - authorized Off-Site conference

2. Substitute
required:

Important Notes:
This will most likely be "Option 1" unless you are absent on a parent-conference or staff development day (student free day).

Select 1 - If a sub is required for the entire absence
Select 2 - If a sub is required for part of the absence
Select 3 - If a sub is not required

3. Report Normally, Assign, or Request.

To report normal or special situations in selecting a substitute.

Important Notes:
- C.A.S.S. will begin calling available substitutes and assign the first substitute who accepts the job.

Select 1 - To let C.A.S.S. select a substitute
for you:

- You have already made specific arrangements with the substitute to cover your class. Use their ID # to assign them. Each site will have a list of the substitute's ID #. Once you have confirmed the substitute will cover your class call C.A.S.S. as soon as possible. Do not wait until the last minute! The substitute may accept another assignment if they do not have a job number for your absence!

Select 2 - To assign a
pre-arranged substitute:

Note: This selection is currently unavailable due to current staffing situation

- You have NOT made arrangements, but you would like C.A.S.S. to call a particular substitute first. You will need the substitute's ID # to make the request. Each site will have a list of the substitute's ID #. If C.A.S.S. does not make contact with the requested substitute within a certain number of tries, it will begin calling from the general list.

Select 3 - To request a specific substitute:

Note: This selection is currently unavailable due to current staffing situation

Select 9 - To return to Main Menu

4. Special
instructions:

Important Notes:
Remember that every substitute who is called will hear your instructions. They may determine whether or not to take the job, based on your instructions. You can always leave your telephone number and ask the substitute to call you.

Select 1 - To record special instructions for the sub
Select 2 - Otherwise, you don't want to record instructions

5. Job number:

You must wait for the job number. If you hang up before the job number is given, your request will be canceled. Be sure to write down the job number for future reference.

Absence Menu

Option 3 - To Enter Specific Dates and Times

Important Notes:
Enter 2-digit month and 2-digit day of your absence.

Enter the first date of the absence in MMDD format followed by the pound (#) sign.
To begin the absence today, press star (*).

Important Notes:
Use caution to select #1 for a.m. and #2 for p.m!

Enter the time the absence begins in HHMM format followed by the pound (#) sign.
If the absence begins at the beginning of the workday, press star (*).

Important Notes:
When reporting a multiple day absence, you will be asked if to use the Employee's Schedule or the Same Times Every Day.

Employee's Schedule - the absence will follow the emplyee's standard work times.

Same Times Every Day - the absence will be reported for the same times each day of the absence.

Enter the last date of the absence in MMDD format followed by the pound (#) sign.
For a single day absence, press star (*).

Important Notes:
Use caution to select #1 for a.m. and #2 for p.m!

Enter the time the absence ends in HHMM format followed by the pound (#) sign.
If the absence ends at the end of the workday, press star (*).

From this point forward , the Sub Finder System will follow the same procedures used when reporting an absence for All Day Today or All Day The Next Workday